Online Board Meetings Benefits

Teleconference meetings have become more common as many companies adjust to working from home permanently after the pandemic. While the convenience of virtual meetings is a clear benefit, there are few challenges to consider before making the switch.

A lower level of engagement: Some attendees may be intimidated by a remote meeting at first because they aren’t used to communicating online. This can result in an inability to participate in the meeting. This could slow the progress of the board and delay the agenda.

It can also be difficult to discern facial expressions and body language in a virtual conversation and can lead to confusions. The lack of eye contact can cause some directors to feel uncomfortable talking up and turn into passive listeners, which isn’t ideal for boards.

The board portal can be used to help improve these problems. A board management tool that has a secure video conferencing feature for instance makes it simple to record and archive important documents. Directors can access the documents and minutes at any time, from any device, and even before the next meeting.

It is also a great idea to ensure that the meeting room is clean and free of distractions. For instance the meeting should not be held during meal times and everyone should turn off their phones when they are not speaking to avoid background noise. The chair should be able to view all attendees on camera and encourage participants to use their microphones only when necessary to stop everyone from speaking at the same time.

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